Creative and marketing teams work with some of the largest, heaviest files in any organization: RAW photos, 4K and 8K video footage, layered design files, massive campaign exports, and endless versions of these same assets. Yet most teams still rely on tools and workflows that were never built to handle files this big.
Uploads fail at 98%. Clients can’t download footage. Editors wait hours for files to sync. Remote teammates struggle with unstable connections. Campaign timelines slip because simple file transfers break.
Here's a comprehensive guide to the best practices to follow and tools to adopt to reliably share large asset files across the internet without failed uploads, corrupted versions, or chaotic back-and-forth.
“Before proceeding with this article, you might find it helpful to learn about the difference between a MAM and a DAM, by checking out our article: DAM vs. MAM: What’s the Difference and Which One Do You Need?"
Why Large Creative Files Fail to Transfer Reliably
A common misconception is that large file transfers break due to the size of the files. Although the size of the files make them prone to failure, the real issues are actually the following.
Browser timeouts when uploading multi‑GB videos
Unstable WiFi causing mid‑transfer failures
Single‑stream uploads that restart from zero if interrupted
Tools without resume support (e.g., basic cloud drives)
Slow client networks blocking downloads
Multiple versions floating around without clarity on the latest it leads to redundant transfers
Most storage systems and file sharing tools are built for simple document retrievals, without the heavy infrastructure to handle large file transfers. Daily creative workflows that depend on reliably and efficiently moving massive files across teams and locations require dedicated systems that are purpose-built for large media files, not small documents.
Best Practices For Transferring Large Files
Reliable large‑file transfers require both the right tools and the right habits. The goal is to choose dedicated systems while also setting up workflows that reduce failures, save time, and keep projects moving. Here are the most reliable practices to guide your setup and tool selection:
1. Use Tools That Upload in Smaller Pieces and Can Resume Automatically
The most reliable file-transfer systems split your upload into small chunks so that when it encounteres network disruption, it automatically retries and resumes from where the upload left off. This prevents the classic “failed at 98%” problem and keeps transfers moving even on unstable networks.
2. Choose Platforms With Fast, Global Delivery
If your team or clients are spread out, a platform with global delivery infrastructure ensures faster, more stable downloads for everyone.
3. Skip Email Links and Basic Drives for Big Files
Tools like email, Slack, or standard cloud drives often fail with large files and lead to additional headache. They are not built to share large files, often blocking large files entirely or compressing the asset automatically without notifying the user.
4. Use Proxy Files When Full Quality Isn’t Needed
Use Proxy Files for most collaboration workflows and only export the giant original file for export when it’s truly needed. Lightweight proxy versions can be transferred efficienctly even with limited network bandwidth, making them ideal for reviews and remote collaboration. It’s important to find a tool that automatically creates proxies and supports sharing of different resolutions of the original asset.
5. Use a Wired Connection and Let Transfers Run Overnight
Sometimes the simplest habits make the biggest difference. A wired connection minimizes dropouts, and overnight uploads free up your computer and network so transfers finish without slowing down your workday.
The Best File Transfer Tools for Creative and Marketing Teams
Here are some of the most reliable dedicated tools for sending and receiving large media assets, especially video, RAW photography, and multi‑GB project files.
MASV: For extremely large, time‑sensitive video deliveries
MASV is purpose‑built for transferring massive video files (10GB–1TB+). It uses accelerated transfer tech, supports chunked uploads, and doesn’t require clients to create accounts. Ideal for production teams, agencies, and editors delivering footage under deadlines.
Frame.io File Transfer: For editors, filmmakers, and production workflows
Designed for video teams needing review, versioning, and collaboration. Great for project‑based pipelines, rough cuts, and multi‑stakeholder review cycles.
Dropbox Transfer: For simple, large one‑off sends
A straightforward option when you need to deliver big files to clients who just need a link. Easy to use, widely understood, but not ideal for sustained collaborative workflows.
WeTransfer: For clients & agencies needing a frictionless experience
Very simple UI, great for quick deliveries without logins or onboarding. Good for sharing with clients or partners who don’t work inside your system.
How DAMs Make Large File Transfer More Reliable
Sharing large creative files isn't just about sending them. It's also about moving them as few times as possible. A DAM changes the equation by becoming the central place where files already live, cutting transfer time and failure points in half.
Even the most efficient file transfer tools still requires two steps:
Someone uploads the file
Someone else downloads the file
With a DAM, the upload step happens once. After that, everyone, editors, designers, marketers, agencies, clients, simply downloads or previews directly from the same centralized source. This eliminates repeated uploads, reduces transfer failures, and ensures that every stakeholder is accessing the correct version.
A DAM designed for large media files also helps by providing:
Chunked uploading, so massive files don’t fail midway
Automatic resume, so work isn’t lost on unstable connections
Built‑in versions, so teams don’t pass around multiple heavy files
Multiple resolutions (proxies, masters, exports), all stored together
Secure sharing, without email links or compressing your footage
CDN-backed delivery, so downloads are fast anywhere in the world
This centralization is what makes DAMs dramatically more reliable than ad‑hoc file transfers. Once assets are in the system, the hard part is done. Every subsequent “transfer” is simply access and download.
How Kestroll Helps Creative Teams Share Large Files Reliably
Kestroll is a DAM designed specifically for modern creative teams that work with massive image and video files every day. Instead of relying on multiple tools to upload, transfer, review, version, and distribute assets, Kestroll centralizes the entire workflow in one hub, dramatically reducing transfer failures, duplicate uploads, and version chaos.
What makes Kestroll uniquely reliable for large media workflows
Chunked upload architecture ensures that large files, including 4K/8K video, RAW photos, and layered design assets, upload in smaller pieces, preventing failures during long transfers.
Instant resume support allows uploads to continue exactly where they left off, so unstable WiFi or network interruptions don’t force a full restart.
Built‑in proxy generation automatically creates lightweight preview and review versions of heavy assets, making collaboration faster and reducing unnecessary downloads.
Smart version control keeps every version, proxies, masters, exports, deliverables, in one place, so teams never waste time searching or re-uploading files.
CDN‑backed delivery accelerates downloads for distributed teams, clients, and agencies anywhere in the world.
Secure, permission‑based sharing ensures that only the right collaborators access the right assets, without sending temporary links or exposing raw files.
Support for both video and image workflows at scale means teams can centralize all campaign assets, not split them across tools.
How Kestroll reduces large‑file transfer failures
Because assets live inside the DAM, Kestroll eliminates repeated large uploads entirely. Files are uploaded once during ingestion and automatically processed. After that, everyone simply accesses them from the centralized library. This reduces:
repeated multi‑GB uploads and transfers
inconsistent versions floating around
failed transfers late in a project timeline
delays caused by clients or reviewers unable to download files
The result
Your creative workflow becomes:
faster (fewer transfers)
clearer (single source of truth)
more reliable (no broken uploads)
easier for collaborators (CDN‑speed access without file juggling)
Kestroll shifts large‑file management from a chaotic, error‑prone process into a streamlined, resilient workflow built for real production environments.
Your creative workflow stays fast, organized, and reliable.
Related Questions
How can I tell if a file‑transfer tool is built for large creative assets?
Look for chunked uploads, automatic resume, proxy support, and CDN delivery. If a tool mainly markets document sharing, it will struggle with multi‑GB media files.
What’s the fastest way to share large files with clients or agencies?
Use dedicated transfer tools like MASV or Frame.io for one‑off sends, or a DAM like Kestroll for recurring collaboration where assets already live in a central hub.
How do I stop clients from running into download issues?
Choose platforms with global CDN delivery and proxy previews. This ensures fast downloads regardless of their location or internet quality.
How do I avoid version chaos when sharing large media files?
Keep all versions — proxies, masters, exports — stored in a single DAM with version control. This eliminates the need to resend files and prevents mix‑ups.
When should I use proxies vs. full‑resolution files?
Use proxies for reviews and collaboration, and reserve full‑resolution masters for final delivery or editing. This dramatically reduces transfer times.
What’s the best long‑term solution for handling large assets across teams?
A DAM designed for media, such as Kestroll, centralizes storage, prevents redundant uploads, accelerates sharing, and keeps all versions organized in one place.
Creative and marketing teams work with some of the largest, heaviest files in any organization: RAW photos, 4K and 8K video footage, layered design files, massive campaign exports, and endless versions of these same assets. Yet most teams still rely on tools and workflows that were never built to handle files this big.
Uploads fail at 98%. Clients can’t download footage. Editors wait hours for files to sync. Remote teammates struggle with unstable connections. Campaign timelines slip because simple file transfers break.
Here's a comprehensive guide to the best practices to follow and tools to adopt to reliably share large asset files across the internet without failed uploads, corrupted versions, or chaotic back-and-forth.
“Before proceeding with this article, you might find it helpful to learn about the difference between a MAM and a DAM, by checking out our article: DAM vs. MAM: What’s the Difference and Which One Do You Need?"
Why Large Creative Files Fail to Transfer Reliably
A common misconception is that large file transfers break due to the size of the files. Although the size of the files make them prone to failure, the real issues are actually the following.
Browser timeouts when uploading multi‑GB videos
Unstable WiFi causing mid‑transfer failures
Single‑stream uploads that restart from zero if interrupted
Tools without resume support (e.g., basic cloud drives)
Slow client networks blocking downloads
Multiple versions floating around without clarity on the latest it leads to redundant transfers
Most storage systems and file sharing tools are built for simple document retrievals, without the heavy infrastructure to handle large file transfers. Daily creative workflows that depend on reliably and efficiently moving massive files across teams and locations require dedicated systems that are purpose-built for large media files, not small documents.
Best Practices For Transferring Large Files
Reliable large‑file transfers require both the right tools and the right habits. The goal is to choose dedicated systems while also setting up workflows that reduce failures, save time, and keep projects moving. Here are the most reliable practices to guide your setup and tool selection:
1. Use Tools That Upload in Smaller Pieces and Can Resume Automatically
The most reliable file-transfer systems split your upload into small chunks so that when it encounteres network disruption, it automatically retries and resumes from where the upload left off. This prevents the classic “failed at 98%” problem and keeps transfers moving even on unstable networks.
2. Choose Platforms With Fast, Global Delivery
If your team or clients are spread out, a platform with global delivery infrastructure ensures faster, more stable downloads for everyone.
3. Skip Email Links and Basic Drives for Big Files
Tools like email, Slack, or standard cloud drives often fail with large files and lead to additional headache. They are not built to share large files, often blocking large files entirely or compressing the asset automatically without notifying the user.
4. Use Proxy Files When Full Quality Isn’t Needed
Use Proxy Files for most collaboration workflows and only export the giant original file for export when it’s truly needed. Lightweight proxy versions can be transferred efficienctly even with limited network bandwidth, making them ideal for reviews and remote collaboration. It’s important to find a tool that automatically creates proxies and supports sharing of different resolutions of the original asset.
5. Use a Wired Connection and Let Transfers Run Overnight
Sometimes the simplest habits make the biggest difference. A wired connection minimizes dropouts, and overnight uploads free up your computer and network so transfers finish without slowing down your workday.
The Best File Transfer Tools for Creative and Marketing Teams
Here are some of the most reliable dedicated tools for sending and receiving large media assets, especially video, RAW photography, and multi‑GB project files.
MASV: For extremely large, time‑sensitive video deliveries
MASV is purpose‑built for transferring massive video files (10GB–1TB+). It uses accelerated transfer tech, supports chunked uploads, and doesn’t require clients to create accounts. Ideal for production teams, agencies, and editors delivering footage under deadlines.
Frame.io File Transfer: For editors, filmmakers, and production workflows
Designed for video teams needing review, versioning, and collaboration. Great for project‑based pipelines, rough cuts, and multi‑stakeholder review cycles.
Dropbox Transfer: For simple, large one‑off sends
A straightforward option when you need to deliver big files to clients who just need a link. Easy to use, widely understood, but not ideal for sustained collaborative workflows.
WeTransfer: For clients & agencies needing a frictionless experience
Very simple UI, great for quick deliveries without logins or onboarding. Good for sharing with clients or partners who don’t work inside your system.
How DAMs Make Large File Transfer More Reliable
Sharing large creative files isn't just about sending them. It's also about moving them as few times as possible. A DAM changes the equation by becoming the central place where files already live, cutting transfer time and failure points in half.
Even the most efficient file transfer tools still requires two steps:
Someone uploads the file
Someone else downloads the file
With a DAM, the upload step happens once. After that, everyone, editors, designers, marketers, agencies, clients, simply downloads or previews directly from the same centralized source. This eliminates repeated uploads, reduces transfer failures, and ensures that every stakeholder is accessing the correct version.
A DAM designed for large media files also helps by providing:
Chunked uploading, so massive files don’t fail midway
Automatic resume, so work isn’t lost on unstable connections
Built‑in versions, so teams don’t pass around multiple heavy files
Multiple resolutions (proxies, masters, exports), all stored together
Secure sharing, without email links or compressing your footage
CDN-backed delivery, so downloads are fast anywhere in the world
This centralization is what makes DAMs dramatically more reliable than ad‑hoc file transfers. Once assets are in the system, the hard part is done. Every subsequent “transfer” is simply access and download.
How Kestroll Helps Creative Teams Share Large Files Reliably
Kestroll is a DAM designed specifically for modern creative teams that work with massive image and video files every day. Instead of relying on multiple tools to upload, transfer, review, version, and distribute assets, Kestroll centralizes the entire workflow in one hub, dramatically reducing transfer failures, duplicate uploads, and version chaos.
What makes Kestroll uniquely reliable for large media workflows
Chunked upload architecture ensures that large files, including 4K/8K video, RAW photos, and layered design assets, upload in smaller pieces, preventing failures during long transfers.
Instant resume support allows uploads to continue exactly where they left off, so unstable WiFi or network interruptions don’t force a full restart.
Built‑in proxy generation automatically creates lightweight preview and review versions of heavy assets, making collaboration faster and reducing unnecessary downloads.
Smart version control keeps every version, proxies, masters, exports, deliverables, in one place, so teams never waste time searching or re-uploading files.
CDN‑backed delivery accelerates downloads for distributed teams, clients, and agencies anywhere in the world.
Secure, permission‑based sharing ensures that only the right collaborators access the right assets, without sending temporary links or exposing raw files.
Support for both video and image workflows at scale means teams can centralize all campaign assets, not split them across tools.
How Kestroll reduces large‑file transfer failures
Because assets live inside the DAM, Kestroll eliminates repeated large uploads entirely. Files are uploaded once during ingestion and automatically processed. After that, everyone simply accesses them from the centralized library. This reduces:
repeated multi‑GB uploads and transfers
inconsistent versions floating around
failed transfers late in a project timeline
delays caused by clients or reviewers unable to download files
The result
Your creative workflow becomes:
faster (fewer transfers)
clearer (single source of truth)
more reliable (no broken uploads)
easier for collaborators (CDN‑speed access without file juggling)
Kestroll shifts large‑file management from a chaotic, error‑prone process into a streamlined, resilient workflow built for real production environments.
Your creative workflow stays fast, organized, and reliable.
Related Questions
How can I tell if a file‑transfer tool is built for large creative assets?
Look for chunked uploads, automatic resume, proxy support, and CDN delivery. If a tool mainly markets document sharing, it will struggle with multi‑GB media files.
What’s the fastest way to share large files with clients or agencies?
Use dedicated transfer tools like MASV or Frame.io for one‑off sends, or a DAM like Kestroll for recurring collaboration where assets already live in a central hub.
How do I stop clients from running into download issues?
Choose platforms with global CDN delivery and proxy previews. This ensures fast downloads regardless of their location or internet quality.
How do I avoid version chaos when sharing large media files?
Keep all versions — proxies, masters, exports — stored in a single DAM with version control. This eliminates the need to resend files and prevents mix‑ups.
When should I use proxies vs. full‑resolution files?
Use proxies for reviews and collaboration, and reserve full‑resolution masters for final delivery or editing. This dramatically reduces transfer times.
What’s the best long‑term solution for handling large assets across teams?
A DAM designed for media, such as Kestroll, centralizes storage, prevents redundant uploads, accelerates sharing, and keeps all versions organized in one place.
Creative and marketing teams work with some of the largest, heaviest files in any organization: RAW photos, 4K and 8K video footage, layered design files, massive campaign exports, and endless versions of these same assets. Yet most teams still rely on tools and workflows that were never built to handle files this big.
Uploads fail at 98%. Clients can’t download footage. Editors wait hours for files to sync. Remote teammates struggle with unstable connections. Campaign timelines slip because simple file transfers break.
Here's a comprehensive guide to the best practices to follow and tools to adopt to reliably share large asset files across the internet without failed uploads, corrupted versions, or chaotic back-and-forth.
“Before proceeding with this article, you might find it helpful to learn about the difference between a MAM and a DAM, by checking out our article: DAM vs. MAM: What’s the Difference and Which One Do You Need?"
Why Large Creative Files Fail to Transfer Reliably
A common misconception is that large file transfers break due to the size of the files. Although the size of the files make them prone to failure, the real issues are actually the following.
Browser timeouts when uploading multi‑GB videos
Unstable WiFi causing mid‑transfer failures
Single‑stream uploads that restart from zero if interrupted
Tools without resume support (e.g., basic cloud drives)
Slow client networks blocking downloads
Multiple versions floating around without clarity on the latest it leads to redundant transfers
Most storage systems and file sharing tools are built for simple document retrievals, without the heavy infrastructure to handle large file transfers. Daily creative workflows that depend on reliably and efficiently moving massive files across teams and locations require dedicated systems that are purpose-built for large media files, not small documents.
Best Practices For Transferring Large Files
Reliable large‑file transfers require both the right tools and the right habits. The goal is to choose dedicated systems while also setting up workflows that reduce failures, save time, and keep projects moving. Here are the most reliable practices to guide your setup and tool selection:
1. Use Tools That Upload in Smaller Pieces and Can Resume Automatically
The most reliable file-transfer systems split your upload into small chunks so that when it encounteres network disruption, it automatically retries and resumes from where the upload left off. This prevents the classic “failed at 98%” problem and keeps transfers moving even on unstable networks.
2. Choose Platforms With Fast, Global Delivery
If your team or clients are spread out, a platform with global delivery infrastructure ensures faster, more stable downloads for everyone.
3. Skip Email Links and Basic Drives for Big Files
Tools like email, Slack, or standard cloud drives often fail with large files and lead to additional headache. They are not built to share large files, often blocking large files entirely or compressing the asset automatically without notifying the user.
4. Use Proxy Files When Full Quality Isn’t Needed
Use Proxy Files for most collaboration workflows and only export the giant original file for export when it’s truly needed. Lightweight proxy versions can be transferred efficienctly even with limited network bandwidth, making them ideal for reviews and remote collaboration. It’s important to find a tool that automatically creates proxies and supports sharing of different resolutions of the original asset.
5. Use a Wired Connection and Let Transfers Run Overnight
Sometimes the simplest habits make the biggest difference. A wired connection minimizes dropouts, and overnight uploads free up your computer and network so transfers finish without slowing down your workday.
The Best File Transfer Tools for Creative and Marketing Teams
Here are some of the most reliable dedicated tools for sending and receiving large media assets, especially video, RAW photography, and multi‑GB project files.
MASV: For extremely large, time‑sensitive video deliveries
MASV is purpose‑built for transferring massive video files (10GB–1TB+). It uses accelerated transfer tech, supports chunked uploads, and doesn’t require clients to create accounts. Ideal for production teams, agencies, and editors delivering footage under deadlines.
Frame.io File Transfer: For editors, filmmakers, and production workflows
Designed for video teams needing review, versioning, and collaboration. Great for project‑based pipelines, rough cuts, and multi‑stakeholder review cycles.
Dropbox Transfer: For simple, large one‑off sends
A straightforward option when you need to deliver big files to clients who just need a link. Easy to use, widely understood, but not ideal for sustained collaborative workflows.
WeTransfer: For clients & agencies needing a frictionless experience
Very simple UI, great for quick deliveries without logins or onboarding. Good for sharing with clients or partners who don’t work inside your system.
How DAMs Make Large File Transfer More Reliable
Sharing large creative files isn't just about sending them. It's also about moving them as few times as possible. A DAM changes the equation by becoming the central place where files already live, cutting transfer time and failure points in half.
Even the most efficient file transfer tools still requires two steps:
Someone uploads the file
Someone else downloads the file
With a DAM, the upload step happens once. After that, everyone, editors, designers, marketers, agencies, clients, simply downloads or previews directly from the same centralized source. This eliminates repeated uploads, reduces transfer failures, and ensures that every stakeholder is accessing the correct version.
A DAM designed for large media files also helps by providing:
Chunked uploading, so massive files don’t fail midway
Automatic resume, so work isn’t lost on unstable connections
Built‑in versions, so teams don’t pass around multiple heavy files
Multiple resolutions (proxies, masters, exports), all stored together
Secure sharing, without email links or compressing your footage
CDN-backed delivery, so downloads are fast anywhere in the world
This centralization is what makes DAMs dramatically more reliable than ad‑hoc file transfers. Once assets are in the system, the hard part is done. Every subsequent “transfer” is simply access and download.
How Kestroll Helps Creative Teams Share Large Files Reliably
Kestroll is a DAM designed specifically for modern creative teams that work with massive image and video files every day. Instead of relying on multiple tools to upload, transfer, review, version, and distribute assets, Kestroll centralizes the entire workflow in one hub, dramatically reducing transfer failures, duplicate uploads, and version chaos.
What makes Kestroll uniquely reliable for large media workflows
Chunked upload architecture ensures that large files, including 4K/8K video, RAW photos, and layered design assets, upload in smaller pieces, preventing failures during long transfers.
Instant resume support allows uploads to continue exactly where they left off, so unstable WiFi or network interruptions don’t force a full restart.
Built‑in proxy generation automatically creates lightweight preview and review versions of heavy assets, making collaboration faster and reducing unnecessary downloads.
Smart version control keeps every version, proxies, masters, exports, deliverables, in one place, so teams never waste time searching or re-uploading files.
CDN‑backed delivery accelerates downloads for distributed teams, clients, and agencies anywhere in the world.
Secure, permission‑based sharing ensures that only the right collaborators access the right assets, without sending temporary links or exposing raw files.
Support for both video and image workflows at scale means teams can centralize all campaign assets, not split them across tools.
How Kestroll reduces large‑file transfer failures
Because assets live inside the DAM, Kestroll eliminates repeated large uploads entirely. Files are uploaded once during ingestion and automatically processed. After that, everyone simply accesses them from the centralized library. This reduces:
repeated multi‑GB uploads and transfers
inconsistent versions floating around
failed transfers late in a project timeline
delays caused by clients or reviewers unable to download files
The result
Your creative workflow becomes:
faster (fewer transfers)
clearer (single source of truth)
more reliable (no broken uploads)
easier for collaborators (CDN‑speed access without file juggling)
Kestroll shifts large‑file management from a chaotic, error‑prone process into a streamlined, resilient workflow built for real production environments.
Your creative workflow stays fast, organized, and reliable.
Related Questions
How can I tell if a file‑transfer tool is built for large creative assets?
Look for chunked uploads, automatic resume, proxy support, and CDN delivery. If a tool mainly markets document sharing, it will struggle with multi‑GB media files.
What’s the fastest way to share large files with clients or agencies?
Use dedicated transfer tools like MASV or Frame.io for one‑off sends, or a DAM like Kestroll for recurring collaboration where assets already live in a central hub.
How do I stop clients from running into download issues?
Choose platforms with global CDN delivery and proxy previews. This ensures fast downloads regardless of their location or internet quality.
How do I avoid version chaos when sharing large media files?
Keep all versions — proxies, masters, exports — stored in a single DAM with version control. This eliminates the need to resend files and prevents mix‑ups.
When should I use proxies vs. full‑resolution files?
Use proxies for reviews and collaboration, and reserve full‑resolution masters for final delivery or editing. This dramatically reduces transfer times.
What’s the best long‑term solution for handling large assets across teams?
A DAM designed for media, such as Kestroll, centralizes storage, prevents redundant uploads, accelerates sharing, and keeps all versions organized in one place.
